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Circular Letter 01-01-ST Records Management Guidance for Agencies Implementing Electronic Signature

Circular Letter 01-01-ST Records Management Guidance for Agencies Implementing Electronic Signature 2025

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The Circular Letter 01-01-ST from the State of New Jersey provides guidance for state and local government agencies on implementing electronic signature technologies under the Uniform Electronic Transactions Act (UETA). It outlines records management practices necessary to ensure the trustworthiness, reliability, and authenticity of electronically signed records. The document emphasizes the importance of maintaining adequate documentation, adhering to approved records retention schedules, and ensuring compliance with legal requirements when utilizing electronic signatures in official business transactions.

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What are the four requirements for an electronic signature to be valid?

Documents that have to be filed or registered with a government agency may be subject to requirements that preclude electronic form. If a document has to be notarised that may in practice require a paper document. In some cases, but not often, the law stipulates use of a particular kind of electronic signature.

What are the rules for electronic signatures?

E-signatures in India are governed by : Information Technology Act, 2000 (ITA) Indian Contract Act of 1872 (ICA) Electronic Signature or Electronic Authentication Technique and Procedure Rules, 2015 (ESEATPR)

What are the rules for electronic signature?

The ETA does not require a specific method to make an electronic signature, as long as the method identifies the signer, and indicates their intention to approve whatever they have communicated. The method used must be connected to an electronic communication.