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Generally, employers must report wages, tips and other compensation paid to an employee by filing the required form(s) to the IRS.
In the event you lose your Form W2, or require a duplicate copy you can download a copy from Cal Employee Connect under the W-2 tab. You also can request one from the State Controllers Office.
Call the IRS toll free at 800-829-1040 or make an appointment to visit an IRS Taxpayer Assistance Center (TAC). The IRS will send your employer a letter requesting that they furnish you a corrected Form W-2 within ten days.
Make sure they have your correct address. If youre unable to get your Form W-2 from your employer, contact the Internal Revenue Service at 800-TAX-1040. The IRS will contact your employer or payer and request the missing form.
Penalties range from $60 to $630 per form for the 2023 tax year and are usually based on when the correct Form W-2 is filed after the missed deadline. In other words, there are specific dates business owners must be aware of. The following penalties apply to the 2023 tax year.

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Employers filing 10 or more information returns, including Forms W-2, must file electronically unless granted a waiver by the IRS. All employers are encouraged to file Forms W-2 electronically. For more information on electronic filing, refer to the General Instructions for Forms W-2 and W-3 and Topic no.
Mail Form W-3 with Copy A of Form(s) W-2 by January 31, 2025. Note: If you use Certified Mail to file, change the ZIP code to 18769-0002. If you use an IRS-approved private delivery service, add ATTN: W-2 Process, 1150 E. Mountain Dr. to the address and change the ZIP code to 18702-7997. See Pub.
You must provide a copy of your Forms W-2 to the authorized IRS e-file provider before the provider sends the electronic return to the IRS. You dont need to send your Forms W-2 to the IRS and should keep them in a safe place with a copy of your tax return.

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