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EVerifyProgram for Employment Verification Memorandum of Understanding

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The document is a Memorandum of Understanding (MOU) between the Department of Homeland Security (DHS) and an employer regarding participation in the E-Verify program, which electronically verifies employees' eligibility to work in the U.S. It outlines the responsibilities of DHS, the Social Security Administration (SSA), and the employer, including verification processes, compliance with legal requirements, and anti-discrimination measures. The MOU emphasizes that employers must follow specific procedures for verifying new hires and handling tentative nonconfirmations while safeguarding personal information.

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What is the memorandum of understanding for E-Verify?

This Memorandum of Understanding (MOU) explains certain features of the E-Verify program and describes specific responsibilities of the E-Verify Employer Agent, the Employer, DHS, and the Social Security Administration (SSA).

Does E-Verify send emails?

If you provide your email address, E-Verify will only use it to send an email notification if additional action is required for your E-Verify case. If you provide your email address, your employer must enter it into E-Verify. The employer must not enter any email address other than the one you provided on Form I-9.

Is E-Verify mandatory in CA?

Using E-Verify is optional for most California employers only federal contractors and subcontractors are required to use it although its mandatory in some states.

What is the company ID number for E-Verify MOU?

The E-Verify client company ID number, which consists of four to seven numerical characters, is located on the top of each page of the clients memorandum of understanding. Program administrators who have completed the tutorial may also find the client ID number.

What documents are required for E-Verify?

Make a copy of all U.S. passports, passport cards, Permanent Resident Cards (Form I-551) and Employment Authorization Documents (Form I‑766) presented by employees and retain them with Form I-9. The photo will display automatically in E-Verify during the verification process.

What is a memorandum of understanding for employment?

The written agreement between the Employer and an Employee Association, if any, which sets forth the terms of employment, including types of fringe benefit plans to be provided to the employees and Contribution amounts by the Employer, employee or both in the RMT.

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