Non-Travel Advances 2026

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The document outlines the Non-Travel Advance Policy for university employees, detailing the conditions under which non-travel advances can be issued for expenses related to university business. It specifies eligible transactions such as research subject payments and phonathons, while emphasizing that advances should not be used for personal purchases or reimbursements of prior expenses. The policy includes restrictions on eligibility, approval processes, and reconciliation requirements for advances, along with guidelines for graduate student advances. It also provides contact information for Accounts Payable.

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Click ‘Get Form’ to open the Non-Travel Advances document in the editor.
Begin by filling out the employee's name and department in the designated fields. Ensure accuracy as this information is crucial for processing.
In the business purpose section, clearly describe the reason for the advance, whether it’s for research subject payments or other eligible expenses.
Specify the date of the event or project end date. This helps in tracking and reconciling the advance effectively.
Ensure that both you and your supervisor sign the request electronically within our platform to validate and submit for approvals.
After receiving approval, keep track of all expenditures related to the advance. Use our platform to attach receipts when submitting your Expense Report.

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Got questions?

We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

What are travel advances?

Travel advances are funds occasionally issued to those eligible to receive them in order to cover travel costs. Prepaid travel represents money already spent (e.g., flights, hotel expenses, etc.) in advance of expected travel.

Are travel advances considered cash?

Travel advances are payments made before a trip takes place. They can be cash to an employee or non-employee traveler. Travel advances are granted when the traveler does not qualify for, or does not yet have, a Travel and Entertainment card.

What are non travel related expenses?

Items like postdated checks, certificates of deposit, IOUs, stamps, and travel advances are not classified as cash. These would customarily be classified in accounts such as receivables, short-term investments, supplies, or prepaid expenses.

What is a cash advance for travel?

A Travel Cash Advance (Cash Advance) is the payment of funds to an individual to be used in the future during an authorized trip, project, or event.

Are travel advances part of cash?

Cash typically includes coins, currency, funds on deposit with a bank, checks, and money orders. Items like postdated checks, certificates of deposit, IOUs, stamps, and travel advances are not classified as cash.

What does travel advance mean?

Examples of non-travel expenses include Overtime Meals, Call Back Mileage, Personal Auto Mileage, Business Meals, Uniform Allowance and Training/Tuition. Personal Auto Mileage may be claimed on Non-Travel or other claim types, such as In State Travel, Out of State Travel or Out of Country Travel.

Is a cash advance considered cash?

A credit card cash advance is a withdrawal of cash from your credit card account. Essentially, youre borrowing against your credit card to put cash in your pocket. However, there are costs to taking a credit card cash advance and, in some cases, limits on the amount you can withdraw.

Non-Travel Advances 2026

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