Non-Travel Advances 2025

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The document outlines the Non-Travel Advance Policy for university employees, detailing the conditions under which advances can be issued for expenses related to university business. It specifies allowable transactions such as research subject payments and phonathons, while prohibiting personal fund advances for supplies. The policy includes restrictions on eligibility, advance amounts, reconciliation procedures, and the approval process required for obtaining advances. Additionally, it addresses special provisions for graduate students and emphasizes the importance of timely reporting and returning unspent funds.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

Are travel incentives taxable?

Are employee incentive trips taxable? The short answer is yes, the IRS considers employee incentive trips to be taxable compensation, just like salary, wages, and other employee incentives.

Do you pay taxes on travel stipend?

Stipends, like salaries, are subject to Social Security and Medicare taxes unless they meet specific exceptions outlined in IRS Publication 15-B. Stipends are not used instead of wages for work performed. Instead, they cover specific travel, living expenses, or education expenses.

Are travel advances taxable?

Items like postdated checks, certificates of deposit, IOUs, stamps, and travel advances are not classified as cash. These would customarily be classified in accounts such as receivables, short-term investments, supplies, or prepaid expenses.

Do you have to pay taxes on cash advances?

Merchant cash advances are not loans and, therefore, are not reported as income. At the time the advance is made, the money received from the cash advance is not subject to tax. However, income that is used to repay the cash advance provider is considered income and therefore taxable.

What are travel advances?

Adjective. nontravel (not comparable) Not of or pertaining to travel.

What does non-travel mean?

If an employee does not submit an expense report showing how the advance was spent on travel expenses and/or fails to return any unused cash advance amounts within 120 calendar days of the end of a trip, under IRS regulations the amounts are considered taxable income to the employee.

Non-Travel Advances 2025

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