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What is a transcript? A transcript is the official full record of high school credits, final grades, and exams taken within the NYCDOE. It documents the courses and exams that a student has taken during high school.
Personal notes made by a faculty or staff member for personal use are not considered educational records and are not covered by FERPA.
In education, a transcript is a certified record (inventory) of a student throughout a course of study having full enrollment history including all courses (or subjects) attempted, grades earned and degrees and awards conferred.
Examples of education records include: academic evaluations, including student examination papers, transcripts, test scores and other academic records; general counseling and advising records; disciplinary records; and financial aid records, including student loan collection records.
2. What kinds of records are covered by FERPA? Any record that can be linked to a specific student, whether by name, by social security number, by student ID, or through any other kind of personally identifiable information (e.g., transcripts, financial records, assignments, etc.) is covered.
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Records not reviewable under FERPA are medical records, law enforcement records, sole possession records and alumni records. Medical records are protected under the Health Insurance Portability and Accountability Act (HIPAA) and related state privacy laws.
What is an education record? FERPA defines education records as records that are directly related to a student; are maintained, in whatever format or medium, by an educational institution or by a party acting for the institution; and contain information that is personally identifiable to a student.
These records include but are not limited to grades, transcripts, class lists, student course schedules, health records (at the K-12 level), student financial information (at the postsecondary level), and student discipline files.

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