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How To Fill Out IRS Form 1042-S Box 1 Income code. Box 2 Gross income. Box 3 Chapter indicator. Box 3a or Box 4a Exemption code. Box 5 Withholding allowance. Box 10 Total withholding credit (combine boxes 7a, 8, and 9) Box 12f Country code. Box 13f Ch.
The IRS now provides taxpayers the ability to file Form 1042, Annual Withholding Tax Return for U.S. Source Income of Foreign Persons, via modernized e-file (MeF).
Form 1042-S is a year-end federal tax form that US-based individuals, businesses, and institutions must file to report the amounts they paid to non-citizen, non-resident workers. Its official name is The Foreign Persons US Source Income Subject to Withholding.
IRC Section 1042 allows an owner of a closely held C-corporation to defer capital gains tax on stock that is sold to an ESOP (employee stock ownership plan).
There is no minimum payment amount for filing Form 1042-S. You can pay a foreign freelancer $100 per year or $10,000 per year.
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You must file Form 1042 whether or not any tax was withheld or was required to be withheld if you are required to file Form 1042-S. Form 1042-S must be filed to report all items of income described under Income Subject to Withholding on page 2, except income that is required to be reported on Form W-2.
You file Form(s) 1042-S to report to a recipient tax withheld by your withholding agent. You pay gross investment income to foreign private foundations that are subject to tax under section 4948(a). You pay any foreign person specified federal procurement payments that are subject to withholding under section 5000C.

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