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A thorough rejection email should touch on the following elements: #1 Say thank you. Always thank a candidate for their time and interest in your company. #2 Humanise it. Always use the applicants first name and the title of the position. #3 Where possible, give feedback. #4 Invitation to apply again.
Begin your rejection message by genuinely thanking the candidate for their interest and effort. Then, communicate with candidates about the decision honestly and clearly, focusing on specific requirements and qualifications needed for the role. Avoid harsh language or unnecessary criticism.
Missing qualifications Employers often identify your compatibility with the job by comparing your credentials to the requirements for the position. If theres a discrepancy between what you can offer and what you prefer, the company may decide to move forward with other candidates.
We appreciate the time and effort you invested in applying for this position. After careful consideration, we have decided not to move forward with your application at this time. We received a significant number of applications from qualified candidates like yourself, making this selection process extremely difficult.
After careful consideration, I would like to withdraw my application for the job. I sincerely appreciate you taking the time to interview me and to share information on the opportunity and your company. Again, thank you for your consideration and the time you shared.
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Explain that youre pursuing other applicants For example, you can say that while you enjoyed meeting them for the interview, youve decided to pursue other candidates or extend an offer to someone else. Let them know that while you seriously considered their application, you decided to go in a different direction.
We thank you for your time and effort in applying for the ABC position at XYZ Company. It was a pleasure to meet and learn about you. We were profoundly impressed with your resume/interview but unfortunately, we wont be moving ahead with your application at this time.

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