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Mail Format For Sending Documents Greeting: Use a professional salutation like Dear [Recipients Name], Introduction: Briefly state the purpose of your email. Body: Describe the document, why youre sending it, and any necessary actions. Closing: End with a polite closing and your name.
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8 tips for writing a professional email 1 Include the topic in the subject line. The first thing your recipient sees in their inbox is your emails subject line. 2 Address the recipient properly. 3 Keep it focused. 4 Include your signature. 5 Proofread. 6 Avoid a casual tone. 7 Watch your words. 8 Make your directions clear.
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