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Rule 1B-26.003, Florida Administrative Code, provides standards for record (master) copies of public records which reside in electronic recordkeeping systems, establishes minimum requirements for the creation, utilization, maintenance, retention, preservation, storage, and disposition of electronic record (master)
5 Essential Records Management Procedures Step 1: Set-up a Records Retention Schedule. Step 2: Policies and Procedures. Step 3: Accessibility, Indexing, and Storage. Step 4: Compliance Auditing. Step 5: Disposal of Obsolete Records.
The life cycle of records is a management concept that all records and information pass through three stages: creation, maintenance and use, and disposition. Within the framework of an information system, these stages are not always distinct.
In this blog, we recommend five records management best practices. Document Retention. Knowing which of your records to keep, and for how long, is essential to ensuring legal and regulatory compliance. Indexing and Categorization. Secure Storage. Final Disposition Reviews. Employee Training.
Electronic records management (ERM) is the management of electronic files and documents as records. The key difference between ERM and the traditional records management of physical records is the focus. ERM captures records as part of a digital business process.
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The 8 Principles are: Accountability, Transparency, Integrity, Protection, Compliance, Accessibility, Retention and Disposition. These are the Principles of good management of Records.
Based on this study the essential characteristics of records were identified as context, form, organization, structure and version/copy.
Fundamental Activities Records Creation. Records Inventory. Filing Plans. Retention Schedules. Records Storage. Records Retention Disposition. Records Destruction or Historic Preservation.

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