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Form 944 can only be used by small businesses, defined as those with an annual employment tax liability of no more than $1,000.00. It is estimated that employers which paid wages of less than $4,100 will fall within this group. Employers list the same information on this form as they would on Form 941.
What Is Form 941? Form 941 is very similar to Form 944, except that its meant for businesses with annual payroll tax liabilities greater than $1,000. Businesses should generally file Form 941 unless the IRS tells you to use Form 944 or if you successfully request to use 944 forms because of your lower liability.
Just about all employers in the U.S. are required to report their income tax withholding and FICA tax liability to the IRS in some way. However, only those whose total annual liability is less than $1,000 are allowed to request to file Form 944, and only those who receive written approval to file Form 944 can do so.
Form 944 is designed so the smallest employers (those whose annual liability for social security, Medicare, and withheld federal income taxes is $1,000 or less) will file and pay these taxes only once a year instead of every quarter.
What if you want to file Forms 941 instead of the Form 944? You must file Form 944 if the IRS has notified you to do so, unless you contact the IRS to request, and receive written notice, to file quarterly Form 941 instead. This is true even if your employment taxes for the year will be over $1,000.
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Form 944 is designed so the smallest employers (those whose annual liability for social security, Medicare, and withheld federal income taxes is $1,000 or less) will file and pay these taxes only once a year instead of every quarter.
Generally, you must file Form 941, Employers QUARTERLY Federal Tax Return or Form 944, Employers ANNUAL Federal Tax Return to report wages youve paid and tips your employees have reported to you, as well as employment taxes (federal income tax withheld, social security and Medicare taxes withheld, and your share of
If your business files $1,000 or less in payroll taxes per year, the IRS will likely request that you use Form 944. Check page 9 of the Instructions for Form 944 to determine which address to use based on the state where you reside.

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