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Instructions Vendor Registration and Substitute W-9 Form

Instructions Vendor Registration and Substitute W-9 Form 2026

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4.8 out of 5

36 votes

The document is a SUBSTITUTE W-9 AND NEW VENDOR SETUP FORM for Colorado Springs School District 11, requiring vendors to provide identification information, business location, taxpayer identification number, type of organization, classification of work performed, and Colorado PERA information. It includes instructions for submission and a certification statement.

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Click ‘Get Form’ to open the Instructions Vendor Registration and Substitute W-9 Form in the editor.
Begin by filling out the 'Vendor Identification Information' section. Enter your vendor name, any alternate names (DBA), phone number, fax number, website address, and representative's name and email.
Next, complete the 'Vendor Business Location' section. If your ordering address differs from your 1099 address, fill in columns B and C accordingly. Ensure all addresses are accurate.
In the 'Taxpayer Identification Number' section, provide either your Social Security Number or Federal EIN as required.
Select your type of organization by checking only one box in the corresponding section. Options include Individual/Sole Proprietorship, Corporation, Non-Profit, etc.
For 'Classification of Work Performed', check all applicable boxes that describe your services.
Complete the Colorado PERA Information Requirement by indicating whether you or any officers receive monthly retirement benefits from Colorado PERA.
Finally, certify the information provided is correct by signing and dating the form before submission.

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Versions	Form popularity	Fillable & printable
2020	4.8 Satisfied (36 Votes)
2014	4.9 Satisfied (43 Votes)

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

Why is my vendor asking for a W9?

Why would a customer ask for a W9? A W9 is generally requested by someone whose business needs to make a payment and needs to know exactly what legal entity they are making a payment to. Without a W9, they may need to withhold 24% of the amount theyre paying you and give it to the IRS.

What all needs to be filled out on a W9?

The W-9 captures all the required tax information for tax reporting. This includes (1) name, (2) business name, (3) type of entity, (3) exempt status, (4) address, (5) taxpayer identification number, and (6) signature.

How to fill out a W9 for a vendor?

How to fill out a W-9 form Download the W-9 form from IRS.gov. Provide your full legal name and business name. Business structure. Exemption. Enter your mailing address. Add any account numbers. Provide your Social Security number or Employer Identification Number. See if you need to sign and date the form.

What is a substitute W9 form?

NYS Office of the State Comptroller uses the Substitute Form W-9 to obtain certification of your TIN in order to ensure accuracy of information contained in its payee/vendor database and to avoid backup withholding.

Do vendors need to fill out a W9?

The W9 form is an IRS document that vendors provide to businesses to report their taxpayer identification number (TIN). If youre not sure when is a w9 required, it generally applies whenever your business pays an individual or entity $600 or more within a calendar year for services rendered.

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What is required on a vendors W9?

Businesses should request a W9 from all vendors. Certain vendors will be exempt from backup withholding and still need to fill out Form W-9 to enter an exempt payee code and make certain certifications. Some vendors will fill out a form like one of the Form W-8 or similar forms for foreign persons.

Instructions Vendor Registration and Substitute W-9 Form 2026

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