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To become a preferred vendor at a venue, you must develop a strong relationship with the employees and planners who work there. Reach out to the venue via phone or email, introduce yourself, and explain what your rental business does. Ask to set up a meeting with management, and prepare a portfolio to bring with you.
Try starting by asking a local service club who has a food trailer they usually only attend local events and are staffed by volunteers, so will more likely be available and not need as high of a return to break even. Our local Lions club has a great chip wagon that has been a favourite at our rodeo from year 1.
With most food vendors making between $1,000 and $2,000 in net income at festivals, these events can be very profitable in addition to getting you in front of new clientele you might not have reached in your usual locations.
Contact the organizer of the event and ask about the process of becoming a vendor. Find out whether an application is required, the cost of getting a space, the size of the space, if it supplies tables and how long it will take before you are certain you will be vending at the event.
Just like restaurants, food trucks do better during busy seasons like summer when people spend a lot of time outdoors and at festivals and events, while sales can slow down in the winter unless you find a good spot like near a college campus or office building.