MIS Form #406 2025

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Annual Management Information System (MIS) Reporting The FAAs drug and alcohol testing regulation, 14 CFR part 120, requires employers to submit an annual report of testing statistics. The specific requirement is described in 14 CFR 120.119(a) and 120.219(b).
49 CFR Part 40, or Part 40 as we call it, is a DOT-wide regulation that states how to conduct testing and how to return employees to safety-sensitive duties after they violate a DOT drug and alcohol regulation. Part 40 applies to all DOT-required testing, regardless of mode of transportation.
40.25 Must an employer check on the drug and alcohol testing record of employees it is intending to use to perform safety-sensitive duties? (1) Yes, as an employer, you must, after obtaining an employees written consent, request the information about the employee listed in paragraphs (b) through (j) of this section.

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The Code of Federal Regulations Title 49 contains the codified U.S. Federal laws and regulations that are in effect as of the date of the publication pertaining to all forms of surface transportation and transportation security, including: pipelines; railroads, both passenger and freight railways; waterways; cars,
Drivers are forbidden to use alcohol, be under the influence of alcohol, or have any measured alcohol concentration, while on duty, or operating, or in physical control of a commercial motor vehicle. Alcohol can only be transported as part of a shipment.
Management Information System reports apply to DOT testing only. The MIS report is submitted on a MIS DATA Collection Form. There are varying requirements for MIS reporting depending on the mode of transportation the employer is regulated by. Transportation modes include FMCSA, FAA, FTA, FRA, PHMSA and Coast Guard.
The Department of Transportations (DOT) rule, 49 CFR Part 40, describes required procedures for conducting workplace drug and alcohol testing for the Federally regulated transportation industry.
This Management Information System (MIS) form is made-up of four sections: employer information; covered employees (i.e., employees performing DOT regulated safety-sensitive duties) information; drug testing data; and alcohol testing data.

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