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What should you do when sharing ePHI in an email?

Emails including PHI shouldnt be transmitted unless the email is encrypted using a third-party program or encryption with 3DES, AES, or similar algorithms. If the PHI is in the body text, the message must be encrypted. If its part of an attachment, the attachment can be encrypted instead.

Is emailing a HIPAA violation?

Sending PHI via unencrypted email does not violate HIPAA, but Covered Entities and Business Associates must take reasonable steps to ensure the patient understands and acknowledges the risk of unsecured email transmission.

When must you get authorization from a person to disclose their protected health information?

A covered entity must obtain the individuals written authorization for any use or disclosure of protected health information that is not for treatment, payment or health care operations or otherwise permitted or required by the Privacy Rule.

Can health information be sent via email?

Ensure that no personal health information is in the subject line of the email. Only place essential information in the body of the email. Personal health information should be sent as an encrypted attachment. Whenever possible, reduce the amount of sensitive information in the body of the email.

Can I share PHI via email internally?

Emails including PHI shouldnt be transmitted unless the email is encrypted using a third-party program or encryption with 3DES, AES, or similar algorithms. If the PHI is in the body text, the message must be encrypted. If its part of an attachment, the attachment can be encrypted instead.

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