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478-Does the Privacy Rule require that an authorization be notarized or include a witness signature. The Privacy Rule does not require that a document be notarized or witnessed.
But is HIPAA compliant? The short answer is yes, is HIPAA compliant, but only when used properly and with the appropriate safeguards in place.
As technology has advanced, electronic (and digital) signature has become acceptable for documenting legally effective informed consent if implemented correctly by the study team.
How do I fill out a HIPAA release form? Provide instructions. Name the patient and individual authorized to use or disclose their PHI. Describe the information. Specify recipients. Specify the purpose of disclosure. Specify the time period. Detail their revocation rights. Obtain the patients signature.
E-signatures can be used under HIPAA Rules provided mechanisms are put in place to ensure the authenticity of the signatory, to ensure the contract, document, agreement, or authorization signed with a digital signature meets legal compliance requirements, and to ensure that any PHI contained within the document is

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Email is HIPAA compliant and can be used to send PHI for required and permitted purposes provided the appropriate Security Rule Safeguards are implemented, the disclosure of PHI is limited to the minimum necessary, and if the email is sent via a third party service (i.e., Microsoft, Google, etc.)

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