Policies, Procedures & ResourcesUniversity of West Florida 2025

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A policy mandates, specifies, or prohibits conduct in order to enhance the institutions mission, ensure coordinated compliance with applicable laws and regulations, promote operational efficiency, and/or reduce institutional risk. A procedure is a description of the operational processes necessary to implement policy.
Lets look at an example, requesting vacation time, to better understand the difference between policy and procedure. The vacation policy determines how much PTO an employee is eligible to take. The procedure lists the steps involved to get PTO approval, or what factors determine who gets priority days off. What is a policy vs. a procedure? - PowerDMS powerdms.com policy-learning-center w powerdms.com policy-learning-center w
Here are some examples of common workplace policies that could assist your workplace: code of conduct. recruitment policy. internet and email policy. mobile phone policy. non-smoking policy. drug and alcohol policy. health and safety policy. anti-discrimination and harassment policy.
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Policy Statement: Employees are expected to be punctual and reliable Responsibilities: Employees are responsible for arriving to work on time Procedures: Employees must notify their supervisor if they are going to be late Compliance and Enforcement: Employees who are late will be subject to disciplinary action Examples of Company Policy Statements: Definition, Categories airmason.com examples-of-company-polic airmason.com examples-of-company-polic
At a high-level Processes, Procedures and Policies can be defined as: Processes - the steps of tasks that need to be completed in order to complete a project. Procedures - the set of instructions for completing a process. Policies - the guidelines that dictate how processes and procedures should be carried out.
Steps in Writing a Policy and Procedure Manual Step 1: Conducting Research. Step 2: Assembling a Team. Step 3: Create Content for Manuals. Step 5: Review the Written Material with Peers. Step 6: Publish the Content. Step 7: Collect Feedback and Analytics. Step 8: Maintain and Refresh Content. A Comprehensive Guide to Creating a Policy and Procedure Manual document360.com blog policy-and-procedure document360.com blog policy-and-procedure
Here are some good rules to follow: Write actions out in the order in which they happen. Avoid too many words. Use the active voice. Use lists and bullets. Dont be too brief, or you may give up clarity. Explain your assumptions, and make sure your assumptions are valid. Use jargon and slang carefully. Writing a Procedure - Making Sure Things are Done Without Mistakes mindtools.com akbfvey writing-a-proce mindtools.com akbfvey writing-a-proce
Policy Writing Guidance Keep it simple. Policies should be written in plain language not legalese. Keep it general. Policies cannot contemplate all possible situations. Make it relevant. Check for accuracy and compliance. Ensure the policy can be enforced. Clearly state who does what. Less is more.

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