Records Retention and Destruction Form 2026

1. Click ‘Get Form’ to open the Records Retention and Destruction Form in the editor.
2. Begin by filling in the department and division fields at the top of the form. This information is essential for identifying which records are being addressed.
3. Enter the date of the notice in the designated field to establish a timeline for record destruction.
4. In the 'Notice of Intent' section, check the method of destruction that applies: shredding, landfill, recycle, or other. This specifies how you plan to dispose of the records.
5. Indicate whether recordings are being replaced with imaging by selecting 'yes' or 'no'.
6. Certify that all records listed for disposal are accurate and that audit requirements have been met by typing your name and title in the appropriate fields.
7. Finally, submit your authorization for destruction by checking either 'Approved' or 'Denied', and ensure to sign and date where indicated.

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