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Politeness,optimism and professionalism are the main attitudes that should be expressed in an email. The reader should easily be able to understand the message in the email clearly. IF the reader is NOT your manager or client and youre simply writing to a coworker then a more casual or friendly tone can be used.
Why is the tone of emails important? Use words that are courteous and positive. Use language that is non-judgmental and non-discriminatory. Use emoticons sparingly (usually only for informal emails). Write with clear and neutral language. Avoid using inflammatory language. Avoid writing in all caps.
If youre initiating first contact with someone such as a potential employeror anyone in a position superior to yougenerally you want to default to a formal tone. Whenever youre writing to someone youve never met in person, the tone of your email is key.
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The business writer should strive for an overall tone that is confident, courteous, and sincere; that uses emphasis and subordination appropriately; that contains nondiscriminatory language; that stresses the you attitude; and that is written at an appropriate level of difficulty (Ober 88).
Write Concisely To show that you respect the readers time and come off as a professional, write short paragraphs and get to the point. Unless youre asked to provide more information or youve already exchanged several emails, as a rule of thumb, limit your first emails with a potential employer to 150 words or fewer.
Do not use ALL capital letters to emphasize or highlight your message. This is considered to be rude, and can be interpreted as shouting at someone in terms of email etiquette. Use diplomatic language. Write the email when you have time to think and carefully choose your words.

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