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If you do not receive your Form W2 by the end of January, you should contact your Personnel/Payroll Office. In the event you lose your Form W2, or require a duplicate copy you can download a copy from Cal Employee Connect under the W-2 tab. You also can request one from the State Controllers Office.
An employees Form W-2 is one document that might be subject to those fates. An employee might send the form through the wash, toss it out with the junk mail, or simply lose it out of their back pocket. No matter what happens to the form, you can reissue Form W-2 to your employee.
The word reissue suggests that the employee did not receive the original due to the incorrect address. Any reissued Form W-2 should have REISSUED STATEMENT written across the top of the employee copies to avoid confusion in case the original copies turn up later. A third method involves reissuing the statement.
Call the IRS toll free at 800-829-1040 or make an appointment to visit an IRS Taxpayer Assistance Center (TAC). The IRS will send your employer a letter requesting that they furnish you a corrected Form W-2 within ten days.
ing to the IRS, employers have to reissue a replacement copy if an employee loses their W2.
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The IRS requires that all duplicate W-2 forms have REISSUED STATEMENT typed on them. Tip: If you cant manage this electronically, a rubber stamp comes in handy. The IRS is not as strict about the duplicate as they are the original. The duplicate can be any substitute form or a photocopy.
If you lost, misplaced, or never received your W-2 form, ask your employer for a copy. This method is often the easiest and quickest way to get a copy of a W-2 if you cant download a copy. Contact human resources or the person in charge of payroll for the company to send you a copy of your W-2 form.
In the event you lose your Form W2, or require a duplicate copy you can download a copy from Cal Employee Connect under the W-2 tab. You also can request one from the State Controllers Office.

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