8+ Standard Operating Procedure Templates - PDF, DOC 2025

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In general, administrative/programmatic SOPs will consist of five elements: Title page, Table of Contents, Purpose, Procedures, Quality Assurance/Quality Control, and References.
Is there an SOP template in Word? No, Microsoft Word doesnt come with an SOP template by default. But you can use HubSpots free SOP template for your business operations.
Use a consistent font, font size, and formatting to keep the document looking clean and professional. Additionally, use headings, bullet points, and numbered lists to break up sections and provide clarity. Consider using a template or style guide to ensure consistency across all SOPs.
The three main formats for SOPs include step-by-step, hierarchical and flowchart; each of which has its own applications and benefits. Step by Step SOPs are most useful for standardising smaller tasks whereas hierarchical formats are the best way to break down complex processes into more manageable chunks.
SOP Structure A well-organized Standard Operating Procedure (SOP) helps readers quickly find and understand important information. The structure typically includes a title page, a table of contents, and clearly defined sections with hierarchical steps.
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Standard operating procedures can come in multiple forms, it comes down to common sense and how that process can be represented. Certain SOPs can be in a simple documentation format (online, Word, PDF), some could be in the form of Checklists, and some could be in the form of diagrams and flowcharts.
A Statement of Purpose (SOP) format is written similarly to an essay in exact paragraphs. Typically, a standard SOP is two pages long, double-spaced, written in 11-point typefaces, broken into five to eight paragraphs of 150-250 words each.

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