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What are the rules for filing?

Filing Rules These rules are basic because they apply to all filing systems. When we file by name, subject and area we should always file alphabetically and by date. Rule 2: If the first letters are the same, file in terms of the second letter. Rule 6: When there are two surnames, file under the first surname.

What is filing in alphabetical order?

Alphabetic: Alphabetic classification is used to file records by person names, businesses, institutions, government agencies, subjects, topics, or geographic locations, all ing to the sequence of letters of the alphabet. 2. Numeric: Numeric filing systems arrange records by number.

What are the 10 rules in alphabetic filing system?

1)Sequential order. Name divided into 3 units. Unit one(Key unit) Last name. Unit # two. First name. Unit # three. Middle name or initials. 2)Miscellaneous words symbols. Prepositions,conjunctions,articles symbols considered separate. 3)Punctuation. all punctuation is disregarded. Initials abbreviations. 5)Titles.

What are the basic rules for filing?

Filing Rules Rule 1: File by name in terms of the first letter. Rule 2: If the first letters are the same, file in terms of the second letter. Rule 3: File in terms of surnames. Rule 4: If surnames are the same, file in terms of the initial.

Which name comes first when filing alphabetically?

alphabetize names by comparing the first unit letter by letter. If the first letters are the same, file in terms of the second letter, and so on. Names of individuals are filed as follows: last name, first name or initial, middle name or initial.

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