Pre-Service Non-Urgent Standard (Physician Signature NOT Required) 2025

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  1. Click ‘Get Form’ to open it in the editor.
  2. Begin by filling out the 'Patient Demographics' section. Enter the patient's name, member ID, street address, city, state, date of birth, and phone number.
  3. Next, complete the 'Referring Provider Information' section. Input the provider's name, address, city, state, provider number, zip code, phone number, fax number, and specialty.
  4. In the 'Referred To Physician/Facility/Provider Information' section, provide details about the referred physician or facility including their name and address.
  5. Fill in the 'Request Information' section with dates of service and diagnosis codes. Include any relevant CPT codes and descriptions as well as third-party liability information if applicable.
  6. Complete the 'Test Information' section by detailing clinical history and specifying the test name along with testing lab information.
  7. Finally, ensure all sections are filled accurately before submitting. You can then download or share your completed form directly from our platform.

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They must include all the relevant information, such as symptoms, physical findings, diagnostic test results, and the effect of the disease on the patients daily activities and general health. Justify Treatment Decisions: They must provide a clear and detailed clinical rationale for the chosen treatment or service.
Documentation requirements for medical necessity are NOT met by Selecting an ICD-10-CM code from an approved listing in an LCD or NCD. This is because medical necessity requires sufficient documentation to support the need for the provided service, rather than simply selecting a code from a list.
A Letter of Medical Necessity (LMN) is the written explanation from the treating physician describing the medical need for services, equipment, or supplies to assist the claimant in the treatment, care, or relief of their accepted work-related illness(es).
Medicare requires that services provided/ordered be authenticated by the author. The signature for each entry must be legible and should include the practitioners first and last name.
A legible signature that includes the providers full name and credentials is always the best practice. Initials are acceptable if signed over a typed or printed name. Without a typed name to identify the author, the provider must submit a signature log or attestation statement Medicare may deny the services.

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Good documentation has four important characteristics. It should be: 1) factual; 2) complete; 3) current (timely); and 4) organized.
The order should be authenticated by the provider via a handwritten or electronic signature. Note: There are some circumstances for which an order does not need to be signed. As an example, orders for clinical diagnostic lab tests are not required to be signed.

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