Physician query form 2026

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  1. Click ‘Get Form’ to open the physician query form in the editor.
  2. Begin by entering the date at the top of the form. This is essential for record-keeping.
  3. Fill in your name and phone number as the coder, ensuring accurate communication.
  4. Input the patient's name, admit date, MR#, discharge date, and account number in their respective fields.
  5. Review the clinical indicators listed. Check each box that corresponds to findings present in the medical record.
  6. Respond to the question regarding treatment for generalized sepsis by selecting 'Yes', 'No', or 'Unable to determine'. If 'Yes', document the specific diagnosis below.
  7. Ensure you sign and date the form at the bottom before submitting it back via fax as instructed.

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A physician query is defined as a written question to a physician to obtain additional, clarifying documentation to improve the specificity and completeness of the data used to assign diagnosis and procedure codes in the patients health record.
initiate queries as appropriate when documentation within the medical record fails to meet one of the following criteria: legibility, completeness, clarity, consistency, and/or precision. A query may be generated by a CDI Specialist or a Coder.
Following are some tips to help you write effective, compliant queries: Queries are not the time to educate physicians about coding. Have clear titles. Make sure your question is clear. Offer response options. Avoid Yes/No questions. Quote the medical record word-for-word. Never introduce new information.
Below are examples of typical query questions: Can you identify the specific organism responsible for patients pneumonia? CLINICAL FINDINGS WITHOUT DIAGNOSIS: Can you provide the condition described by the clinical indicators listed above?
Queries should focus on specific clinical indicators or diagnoses requiring clarification and include supporting evidence and other relevant information, such as lab results, imaging studies, and other clinical data.

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