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- Click ‘Get Form’ to open the 4-H Secretary Worksheet in the editor.
- Begin by entering the name of your club in the designated field for '4-H Club'. This sets the context for your meeting notes.
- Fill in the date and location of the meeting. Ensure accuracy as this information is crucial for record-keeping.
- Record the time the meeting was called to order, along with attendance details: number of members, parents, and visitors present.
- Document who led the flag pledges and ensure you enter your name as Secretary when reading the minutes from the last meeting.
- Input financial details from the Treasurer’s report, including balance and any necessary approvals if an audit is presented.
- For committee reports, note down names and key facts discussed. Record any motions made, including who proposed them and their outcomes.
- Capture discussions on old and new business thoroughly, ensuring all motions are accurately recorded as stated during meetings.
- Conclude by noting program details, announcements, next meeting information, and adjournment specifics. Don’t forget to sign off as Secretary!
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| 2010 | 4.4 Satisfied (52 Votes) |
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Related links
Organize your notes, minutes, and roll sheet in the 4-H Secretarys Record Book (VCE publication 388- 024) or in a three-ring binder or pocket folder.
This outline is suggested for recording minutes at your local 4-H club meeting. You may wish to copy this form or use a similar one during each meeting.Read more