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Sea service letter example

Sea service letter template 2025

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The document is a sample Tankerman PIC Sea Service and Transfer Letter addressed to the United States Coast Guard, certifying an employee's sea service and capability in supervising the transfer of dangerous liquids or liquefied gases. It details the employee's sea time, positions held, and specific tasks performed during loading and discharging operations, ensuring compliance with relevant regulations. The letter concludes with a certification of truthfulness regarding the information provided.

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Click ‘Get Form’ to open the sea service letter template in the editor.
Begin by entering your company’s or ship's letterhead at the top of the document, followed by the date.
In the 'From' section, refer to 46 CFR 11.211 and 46 CFR 13.127 for specific information regarding your details.
Fill in the recipient's address, which is the United States Coast Guard National Maritime Center.
In the subject line, include the employee’s name and mariner identification number along with their position.
Complete the table detailing vessel information such as name, official number, type, propulsion, GRT, HP, position, route, begin date, end date, and days underway.
Certify that the employee has demonstrated capability in supervising transfers of dangerous cargo by filling out relevant sections.
Ensure all signatures are completed at the bottom of the document by authorized personnel.

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What is required on a sea service letter?

For each vessel, the letter must provide: vessel name official number vessel type propulsion type tonnage engine horsepower (when applicable) the beginning date of service the end date of service number of underway days.

How to verify sea time?

There are two organisations that are authorised by the Maritime Coastguard Agency (MCA) to verify sea time. They are Nautilus and PYA. You do not need to be a member of your chosen organisation, however they will charge non members a fee for their service. Click either of the links above to access more information.

What is considered documented sea time?

In terms of how sea time is counted, one day of sea service is equivalent to a minimum of 4 hours spent on the water. Additionally, you cannot count more than one day of sea time within any 24-hour period. The Coast Guard will require documentation for each of these days to verify your eligibility for the license.

How to calculate sea service time?

How to calculate sea service. Your sea service is calculated by counting up all your individual working days. For example, if you have served 27 days on a voyage and 30 days on another, your combined sea service is 57 days This can be converted to months and days by dividing by 30 which is considered to be one month.

What is required on a sea time letter?

The letter must indicate whether the service was 12- or 8-hour days. If the service is 12-hour days, it must attest that a two-watch system has been authorized by the vessels Coast Guard Certificate of Inspection (COI), and the COI must actually authorize that.

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How do I document sea time for captains license?

Sea Service must be calculated in months and days using the following rules: One month is calculated from the date you joined the vessel to the preceding day of the following month irrespective of the number of days served. Odd days should be added together and reckoned at 30 days per month. No day may be counted twice.

How do you calculate sea service?

What form do you use to record sea service time for the USCG? To document your experience on the water, use the Small Vessel Sea Service Form (CG-719S) and record, to the best of your recollection, the number of days that you were on the water in any given month and year.