Sea service letter template 2025

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  1. Click ‘Get Form’ to open the sea service letter template in the editor.
  2. Begin by entering your company’s or ship's letterhead at the top of the document, followed by the date.
  3. In the 'From' section, refer to 46 CFR 11.211 and 46 CFR 13.127 for specific information regarding your details.
  4. Fill in the recipient's address, which is the United States Coast Guard National Maritime Center.
  5. In the subject line, include the employee’s name and mariner identification number along with their position.
  6. Complete the table detailing vessel information such as name, official number, type, propulsion, GRT, HP, position, route, begin date, end date, and days underway.
  7. Certify that the employee has demonstrated capability in supervising transfers of dangerous cargo by filling out relevant sections.
  8. Ensure all signatures are completed at the bottom of the document by authorized personnel.

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For each vessel, the letter must provide: vessel name official number vessel type propulsion type tonnage engine horsepower (when applicable) the beginning date of service the end date of service number of underway days.
There are two organisations that are authorised by the Maritime Coastguard Agency (MCA) to verify sea time. They are Nautilus and PYA. You do not need to be a member of your chosen organisation, however they will charge non members a fee for their service. Click either of the links above to access more information.
In terms of how sea time is counted, one day of sea service is equivalent to a minimum of 4 hours spent on the water. Additionally, you cannot count more than one day of sea time within any 24-hour period. The Coast Guard will require documentation for each of these days to verify your eligibility for the license.
How to calculate sea service. Your sea service is calculated by counting up all your individual working days. For example, if you have served 27 days on a voyage and 30 days on another, your combined sea service is 57 days This can be converted to months and days by dividing by 30 which is considered to be one month.
The letter must indicate whether the service was 12- or 8-hour days. If the service is 12-hour days, it must attest that a two-watch system has been authorized by the vessels Coast Guard Certificate of Inspection (COI), and the COI must actually authorize that.

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Sea Service must be calculated in months and days using the following rules: One month is calculated from the date you joined the vessel to the preceding day of the following month irrespective of the number of days served. Odd days should be added together and reckoned at 30 days per month. No day may be counted twice.
What form do you use to record sea service time for the USCG? To document your experience on the water, use the Small Vessel Sea Service Form (CG-719S) and record, to the best of your recollection, the number of days that you were on the water in any given month and year.

sea service letter format