Form W-2c (Rev August 2023) Corrected Wage and Tax Statement-2025

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The document provides instructions for filing Forms W-2 and W-3 electronically with the Social Security Administration (SSA). It emphasizes the importance of using official scannable forms, warns against submitting non-scannable versions, and outlines the process for correcting wage and tax information using Form W-2c. Additionally, it includes guidance on e-filing and resources for obtaining official forms and instructions.

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What is Form W-2c?

Form W-2c, Corrected Wage and Tax Statement fixes errors on an employee’s original W-2. This includes correcting mistakes in wages, tax amounts, or personal information.

Who needs to file Form W-2c?

Employers must file Form W-2c if they identify errors on an employee's previously issued W-2. Common mistakes that need correction include incorrect wages, tips, or other compensation; errors in Social Security or Medicare wages and taxes; incorrect employee names or Social Security Numbers (SSNs); or inaccuracies in federal, state, or local tax withholdings.

How do I get a copy of my corrected W-2 (W-2c)?

If your employer discovers an error on your W-2, they are required to provide you with a corrected form, known as a W-2c. If you notice a mistake on your W-2, notify your employer immediately so they can issue the necessary correction.

Can Form W-2c be filed electronically?

Employers can electronically file W-2c forms with the Social Security Administration (SSA) through the Business Services Online (BSO) portal.

Where does an employer file Form W-2c?

The employer is required to send Copy A of Form W-2c, along with Form W-3c (Transmittal of Corrected Wage and Tax Statements), to the Social Security Administration (SSA). They must also provide the employee with a corrected copy.

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How does Form W-2c affect my tax return?

If you've already filed your tax return, and the correction impacts your tax liability, you must file Form 1040-X (Amended U.S. Individual Income Tax Return). However, if you haven't filed your tax return yet, simply use the corrected W-2c to complete your taxes.

What should I do if I receive a W-2c after filing my tax return?

If the correction is minor and doesn’t affect your tax liability, no further action is required. However, if it impacts your tax return, you may need to file an amended return using Form 1040-X.

How long does an employer have to correct a W-2?

There’s no specific deadline for issuing a W-2c, but employers should correct errors promptly to ensure accurate and timely tax reporting.

Does Form W-2c replace the original W-2?

No, Form W-2c is used only to correct specific errors on the original W-2. Employees should keep the original W-2 and the corrected W-2c for their records.

Is there a deadline for filing W2C?

There is no specific deadline for filing W2C. However, the recipient (employee) will want it corrected so he or she can file the tax return without questions from the IRS. Similar to W2, if you issue more than 250 W2Cs, you are required to file the W2Cs electronically.

Form W-2c (Rev August 2023) Corrected Wage and Tax Statement-2025

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What is Form W-2c?

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How do I get a copy of my corrected W-2 (W-2c)?

Can Form W-2c be filed electronically?

Where does an employer file Form W-2c?

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How does Form W-2c affect my tax return?

What should I do if I receive a W-2c after filing my tax return?

How long does an employer have to correct a W-2?

Does Form W-2c replace the original W-2?

Is there a deadline for filing W2C?

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