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It consists of a list of topics, action items, and activities you want to discuss during the meeting. A simple meeting agenda could be a short bulleted list. More detailed agendas include descriptions for each agenda item, reference material, and expected outcomes for each discussion topic.
Some organizations take time right before adjournment for the good of the order. This segment allows members to give suggestions for improvement or to give compliments concerning the work of the organization. Usually business is not brought up during this portion of the meeting.
Agendas should generally be short documents, ideally no more than one page. However, a brief explanatory note of every item, including what is likely to be discussed and what is out of scope, will help attendees to prepare better and support the chair in controlling the meeting.
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The agenda establishes the meetings direction, including the location and time. It also includes discussion topics such as committee and administrative reports, past meeting minutes, along with the new and old business. This also serves as the basis for the meetings minutes.
Create an agenda centered around the meeting goal using order of business to prioritize: first minutes, then reports, followed by time-sensitive situations, unfinished business, general items, and new business.
Typically, the board of directors meeting agenda is collaboratively written by the chairperson and the secretary. The chair is responsible for setting the boards priorities, and the secretary is in charge of administration and record-keeping.
Good of the Order: A time during a meeting where people can share announcements, comments, and suggestions that dont need immediate action. It usually happens towards the end of the meeting and is also called general good and welfare, open forum, or open microphone.
Structure of a Typical Board Meeting Agenda Call to order The board chair announces, The meeting is now called to order and states the time. Welcoming remarks The board chair welcomes everyone and makes introductions if necessary. Reading of the mission and vision statements This is an optional step.

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