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MONTHLY MILEAGE TAX REPORT

MONTHLY MILEAGE TAX REPORT 2026

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The document is a Monthly Mileage Tax Report from the Oregon Department of Transportation, detailing the requirements for reporting vehicle mileage and associated taxes. It includes instructions for completing the report, information on due dates, payment procedures, and necessary certifications. The report must be filed by carriers operating vehicles with ODOT plates or enrolled in the Oregon Weight-Mile Tax Program, even if no tax is due.

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Click ‘Get Form’ to open the MONTHLY MILEAGE TAX REPORT in the editor.
Begin by entering your CCD ACCOUNT NUMBER and the BUSINESS NAME along with the CARRIER NAME and ADDRESS in the designated fields.
In SECTION 1, fill out each column: A for LICENSE PLATE or PASS NUMBER, B for STATE/PROV., C for UNIT NUMBER, D for MAKE OF VEHICLE, and E for DECLARED WEIGHTS.
Enter ODOMETER READINGS in columns F (BEGINNING) and G (ENDING), then calculate TOTAL MILES OPERATED in column H (G minus F) and OREGON TAXABLE MILES in column I.
Complete columns J (NO. OF AXLES) and K (TAX RATE), then compute OREGON HIGHWAY USE TAX in column L (I times K).
In SECTION 2, provide details about your LOCATION OF RECORDS and enter payment information in BOXES 1 through 7 as instructed.
Finally, ensure that an authorized representative signs the report before submitting it via mail to ODOT.

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Versions	Form popularity	Fillable & printable
2023	4.6 Satisfied (20 Votes)
2020	4.9 Satisfied (39 Votes)
2015	4.3 Satisfied (65 Votes)
2014	4.8 Satisfied (263 Votes)

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How to properly track mileage for taxes?

Write down the date, the purpose of your trip, your starting and ending locations, and the beginning and ending odometer readings on each trip. Subtract the starting reading from the ending reading to find out how many miles you drove. Make sure to keep this record updated regularly for accurate tracking.

What does the IRS need for a mileage log?

An IRS-compliant mileage log should include: Total annual mileage: The total number of miles driven throughout the year for both business and personal use. Annual business mileage: The total number of miles driven specifically for business purposes during the year.

Do you have to report mileage on taxes?

If you use your car for both business and personal purposes, youll need to divide your expenses based on your mileage for business and your mileage for personal use. First up: If you are self-employed, but occasionally use your personal auto for your business, youre likely qualified for a business expense deduction.

What proof do I need for mileage claims?

The best evidence for claiming the deduction for business use of a vehicle is a written record kept during the time the business miles are driven. This can be a written log, spreadsheet, mileage tracking app, or something similar. The record should include miles traveled, destination, and business purpose.

How does the IRS verify mileage claims?

Two repair receipts or other documents with odometer readings - one near the first of the year and one from near the end of the year - would be needed as verification of the total miles driven.

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