Records Management Publication No 2 - Managing Active Records 2025

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The empirical data were compared with recordkeeping and archival theory. Based on this study the essential characteristics of records were identified as context, form, organization, structure and version/copy.
Records management for Microsoft Purview helps you achieve your organizations legal obligations, provides the ability to demonstrate compliance with regulations, and increases efficiency with regular disposition of items that are no longer required to be retained, no longer of value, or no longer required for business
1 Paper-based systems. Paper-based systems are the oldest and simplest type of records management systems, where records are kept in physical folders, boxes, cabinets, or shelves. 2 Electronic systems. 3 Hybrid systems. 4 Automated systems. 5 Heres what else to consider.
ISO 15489 establishes the fundamental concepts and principles for creating, capturing, and managing records. This standard applies to records in any format, structure, or technological environment, regardless of time.
This process is known as the lifecycle of a record, made up of four stages: create, maintain, store, and dispose of. Weirdly, the lifecycle of a record actually holds similarities with that of a biological organism: It is born = Creation. It lives = Maintain and Store.

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Examples of active records include financial records, employee files, and customer files. Inactive Records: Inactive records are those records that are no longer needed on a regular basis but still need to be kept for some kind of purpose (e.g., legal. administrative, or historical purposes).
There are four types of records: official records, transitory records, non-records, and personal records. Some records are kept for a short amount of time, and some records have long retention periods. Retention periods for records are approved by Retention and Disposal Schedules.
Nowadays, we have four main types of sound recording that have revolutionized the way we experience sound: analog, digital, tape, and hard disk. Analog recordings are made using magnetic recordings onto a physical material such as vinyl records or cassette tapes.

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