W-4 and I-9 FORMS 2025

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When comparing the W-4 vs W-9 forms, the difference is that an employee fills out a W-4 while an independent contractor fills out a W-9. Contractors are responsible for their own tax filings.
When you start a new job, youll need to complete several forms. Many of these are for choosing benefits such as health insurance or retirement savings. But there are also two important tax forms - the W4 and I9 - that you need to complete before you can begin work and receive a paycheck.
Use Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for every individual they hire for employment in the United States.
Forms like W2 and 1040 help summarize your income and tax payments, while W4 and I9 deal with your current jobs tax withholdings and your eligibility to work. Understanding these is crucial, it ensures you pay the right amount of tax and avoid any potential issues with the IRS.
The employer provides the W-2 to the employee. This includes information on how much was taken out of the employees gross pay for deductions such as state and local taxes. When comparing the W-4 vs W-9 forms, the difference is that an employee fills out a W-4 while an independent contractor fills out a W-9.
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Form W-4 tells you the employees filing status, multiple jobs adjustments, amount of credits, amount of other income, amount of deductions, and any additional amount to withhold from each paycheck to use to compute the amount of federal income tax to deduct and withhold from the employees pay.
Form I-9 is a document used to verify a W-2 employees identity and confirm their legal authorization to work in the US. Under the federal Immigration Reform and Control Act of 1986, employers cannot legally hire a W-2 employee in the US without using Form I-9.

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