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The document is a Taxpayer Identification Request from the University of Wisconsin-Superior, asking recipients to complete and return a W-9 Form to comply with IRS regulations. It emphasizes the importance of providing accurate taxpayer identification information to avoid delayed payments or backup withholding. The document includes instructions for filling out the W-9 Form, details on backup withholding, and contact information for assistance.

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What is a W9 request?

The W-9 is an Internal Revenue Service (IRS) form in which a taxpayer provides their correct taxpayer identification number (TIN) to an individual or entity (Form W-9 requester) who is required to file an information return to report the amount paid to a payee, or other amount reportable on an information return.

When to request a W9 from a vendor?

If youre not sure when is a w9 required, it generally applies whenever your business pays an individual or entity $600 or more within a calendar year for services rendered.

When should a company request a W9?

Trades or businesses need to get W9 Forms from U.S. vendors to prepare information returns like Form 1099-NEC and 1099-MISC required by the IRS to report calendar year amounts paid to these suppliers or independent contractors of $600 or more or amounts of backup withholding of federal income taxes.

How do I write a letter of request for W9?

Dear (name of company or individual): Enclosed please find IRS Form W-9, Request for Taxpayer Identification Number and Certification. We are required by the Internal Revenue Service to obtain this information from you to determine if we have to issue you a 1099 at the calendar year end.

How do you ask someone for their W9?

Explain why youre asking for a W-9: Transparency is important when requesting sensitive information like a Social Security number (SSN) or employer identification number (EIN). Clearly communicate the purpose of the W-9 and how the information will be used and stored.

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How to request W9 from vendor via email?

Let the recipient know you need a W9 form and why its important. Include a Deadline: Mention a specific date by which you need the form. This helps the recipient prioritize your request. Provide Instructions: Make it easy for the recipient by including instructions on how to fill out and return the form.

Can a customer request a W9?

Therefore, before starting any work with a person or business, be sure to ask for a Form W-9 if they havent already provided you with one. Failing to do so could make you required to pay withholding taxes on the money that you pay them.