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Resolving Conflict Stay calm, respectful, and polite. Ask questions to find the underlying cause of the conflict, so you can solve it. Recognize manipulation and know how to respond. Use a third, un-involved party to mediate, if necessary.
In your letter, include statements describing the steps taken to correct each violation and prevent its recurrence, and list the date compliance was achieved. Respond to each violation individually. When in doubt, call the technical reviewer listed on the notice. Do not return the notice of violation.
Here are the steps and tips for writing HOA violation letters. Clearly Explain the Purpose of Your Letter. Give Proof of the HOA Violation. Request Changes Required to Resolve the Violation. Outline a Reasonable Timeline for Necessary Changes. Provide Details of Disciplinary Hearing if Needed. Consult Governing Documents.
Among the steps you can take are to request a variance (an exception to the rule they have promulgated and are trying to enforce against you), file a grievance, request a hearing, correspond with your Board and Property Management Company, or pay the fine or pay to take the action they are requiring you to take and
Write a letter to the HOA board. Explain that you intend to appeal the fine. Spell out the grounds for your appeal, enclosing copies of your supporting evidence. Act quickly, as some CCRs designate a short appeal period, after which you may be stuck with the fine.
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In your letter, include statements describing the steps taken to correct each violation and prevent its recurrence, and list the date compliance was achieved. Respond to each violation individually. When in doubt, call the technical reviewer listed on the notice. Do not return the notice of violation.

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