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Recordkeeping is a vital part of managing controlled substances (see 21 CFR 1304.11). Complete and accurate records help maintain inventories to avoid diversions and losses. Logbooks and records should be separated from other records and kept near the controlled substance work area. These records must be legible.
(c) Biennial inventory date. After the initial inventory is taken, the registrant shall take a new inventory of all stocks of controlled substances on hand at least every two years.
What is a controlled substance? Describe the proper storage requirements of controlled substances in the medical office. Any drug that needs to have a prescription, or can be abused, needs to be kept under lock and key. Needs to stored in an inner cabinet, all persons and meds need to be accounted for.
All controlled substance records are required to be retained for two years following controlled substance disposal. These records include purchasing and shipping records, inventories, usage and disposal logs and disposal paperwork. Records must be readily retrievable for immediate inspection by EHS and DEA inspectors.
(b) Any person with an active registration that is authorized to order schedule I and II controlled substances is entitled to obtain a DEA Form 222, which will be supplied at any time after the DEA registration is granted.
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Controlled substances must be stored in substantially constructed, double-locking boxes that have been mounted on a wall or bolted into a laboratory bench drawer. Locked drawers alone do not provide adequate security for storage of controlled substances.
Actual Name of Controlled Substance, Form, Quantity, Strength; ▪ Number of Units or Volume of Finished Form Dispensed; ▪ Name, Address of the Person to Whom It Was Dispensed; ▪ Date of Dispensing.
Actual Name of Controlled Substance, Form, Quantity, Strength; ▪ Number of Units or Volume of Finished Form Dispensed; ▪ Name, Address of the Person to Whom It Was Dispensed; ▪ Date of Dispensing.

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