Form 941 (Rev March 2023) Employer's Quarterly Federal Tax Return-2025

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The document is the 2023 Employer's Quarterly Federal Tax Return (Form 941), which is used by employers to report wages, tips, and other compensation paid to employees, as well as federal income tax withheld and social security and Medicare taxes. It includes sections for reporting employee counts, taxable wages, adjustments, credits, and payment details for each quarter of the year. Employers must complete all pages of the form and sign it to ensure compliance with IRS regulations.

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Click ‘Get Form’ to open it in the editor.
Begin by entering your Employer Identification Number (EIN) and your name in the designated fields. Select the appropriate quarter for which you are filing.
In Part 1, report the number of employees who received wages, tips, or other compensation during the quarter. Fill in the total wages, tips, and other compensation on line 2.
Continue by entering federal income tax withheld from wages on line 3. If applicable, indicate if no wages are subject to social security or Medicare tax.
Complete lines 5a through 5e with taxable social security wages and Medicare wages. Ensure all calculations are accurate.
Proceed to Part 2 and provide information about your business operations and any applicable credits.
Finally, review all entries for accuracy, print, download, or share your completed Form 941 as needed.

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How can I get a copy of my 941 from the IRS?

Tip: Get faster service: Online at .irs.gov, Get Your Tax Record (Get Transcript) or by calling 1-800-908-9946 for specialized assistance. We have teams available to assist.

How often should an employer file a federal payroll tax return form 941?

Youre required to file a separate Form 941 for each quarter (first quarter - January through March, second quarter - April through June, third quarter - July through September, fourth quarter - October through December). Form 941 is generally due by the last day of the month following the end of the quarter.

What is a 941 employers quarterly federal tax return?

What Is IRS Form 941? Form 941, Employers Quarterly Federal Tax Return, reports wage withholding to the IRS for income taxes, the employees share of Social Security and Medicare (FICA) taxes, and the employers share of FICA.

What happens if you dont file 941?

The Form 941 filing deadlines in 2025 are: Failure to file IRS Form 941 on time or underreporting your tax liability can result in IRS penalties, which can amount to 5% of the total tax amount due. You can be charged an additional 5% fee every month your return has not been submitted for up to 5 months.

Who must file form 941?

Who Must File Form 941? If you pay wages subject to federal income tax withholding or social security and Medicare taxes, you must file Form 941 quarterly to report the following amounts. security and Medicare taxes. Medicare taxes for fractions of cents, sick pay, tips, and group-term life insurance.

2023 fillable 941 form

Schedule B (Form 941) 941 Form 2023 941 Form 2024 Form 941 instructions 941 form 2024 PDF Schedule B (Form 941 2023) 941 Form 2022 Fillable Form 941

How do I find my 941 quarterly report online?

Where can I find the Federal 941 Quarterly Reports for 2023? Select Taxes, then Payroll Tax. Click on the Filings tab. View your current tax forms in the ACTION NEEDED or COMING UP section. Or hit Resources, then Archived forms and filings for past forms. If available, select Preview to view forms not yet filed.

What are the form 941 quarterly due dates 2023?

May 10: Reporting income tax withholding and FICA taxes for the first quarter of 2023 (Form 941), if you deposited on time and in full all of the associated taxes due. July 31: Reporting income tax withholding and FICA taxes for the second quarter of 2023 (Form 941) and paying any tax due.

Do I have to file 941 if no wages are paid?

As an employer, if you have not paid your employees any wages for the quarter, your tax amount will automatically be zero. Even if your tax amount is zero, the IRS expects you to file your Form 941. Yes, you are required to file Form 941 with the IRS even if you have no payroll taxes or employees.