Paychex new employee form 2026

1. Click ‘Get Form’ to open the Paychex New Employee Form in our editor.
2. Begin with Section 1, filling out all bold fields with the current information of the employee. Ensure only one employee is submitted per sheet.
3. In Section 2, complete only the fields where there are changes to an employee’s information. Be sure to indicate if the employee’s insurance plan includes a Health Savings Account (HSA).
4. Proceed to Section 3 and fill out applicable fields regarding the employee’s status. Remember that benefits will remain effective until the last day of the month following the termination date.
5. For each terminated employee, complete Section 4 with as much detail as possible, attaching any necessary documentation such as warning notices.
6. Finally, sign and date in Section 5 before submitting via email or fax as instructed.

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