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The document provides instructions for employers on how to file Forms W-2 and W-3 electronically with the Social Security Administration (SSA). It emphasizes the importance of using official scannable forms, details the penalties for incorrect submissions, and outlines the process for ordering official IRS forms. Additionally, it includes guidance for employees regarding tax reporting, corrections, and eligibility for credits such as the Earned Income Credit (EIC). The document also highlights deadlines for filing and offers resources for further assistance.

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Filling out your W-2 form can be a straightforward process when you utilize our platform. This guide will empower you to complete the IRS Form W-2 (2018) efficiently, ensuring all necessary information is accurately captured.

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Sign up or log in to our editor. Creating an account is free and allows you to access various forms, including the W-2.
Click ‘Get Form’ to open the printable W-2 in the editor. This will allow you to start filling it out directly online.
Begin by entering your personal information in boxes a through f. This includes your Social Security number, employer identification number (EIN), and names/addresses.
Fill in the wage details: Report wages, tips, and other compensation in box 1, federal income tax withheld in box 2, and social security wages in box 3.
Complete additional sections as applicable: Include Medicare wages (box 5), state wages (box 16), and any other relevant information based on your employment situation.
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Versions	Form popularity	Fillable & printable
2024	4.7 Satisfied (35 Votes)
2023	4.4 Satisfied (26 Votes)
2022	4.7 Satisfied (59 Votes)
2021	4.8 Satisfied (120 Votes)
2020	4.4 Satisfied (218 Votes)
2019	4.4 Satisfied (908 Votes)
2018	4.4 Satisfied (233 Votes)
2017	4.2 Satisfied (267 Votes)
2016	4.4 Satisfied (882 Votes)
2015	4.3 Satisfied (259 Votes)
2014	4.2 Satisfied (43 Votes)
2013	3.9 Satisfied (53 Votes)
2013	4 Satisfied (60 Votes)
2012	4 Satisfied (53 Votes)
2011	4.2 Satisfied (74 Votes)

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Can I sign my [KEY] with my phone?

Sure, it is possible with DocHub. This reliable and compliant online editor features a phone-based signing option. Once you log in to your DocHub account and add your [KEY] to our editor, fill out all necessary areas and use the Sign tool on the upper barf. Click on Create your signature and select Phone from the available choices. Here, you scan a QR code using your smartphone and draw your signature on your phone display, as you normally do when signing hard copies. If you access DocHub right from your mobile device, you can eSign your template by drawing your eSignature, adding its picture, or simply with a typed name.

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Do W-2 forms have to be printed on special paper?

Forms must be printed on 8.5 x 11-inch single-sheet paper only. There must be two Forms W-2 (Copy A) printed on a page. There must be no horizontal perforations between the two Forms W-2 (Copy A) on each page.

What is a preprinted W-2?

Preprinted W-2 Form. W-2 Preprinted Laser Forms: These forms are for laser and inkjet printers and have the boxes and government information preprinted on the front, and employee instructions printed on the back. Your software prints the employee data.

How do I print a pre printed W2 form in Quickbooks?

W2 printing on preprinted forms Go to Gear icon, then choose Payroll settings under Your Company column. Click Form Printing under Preferences. Choose how you want to print W-2 forms. Click OK.

w2 form for 2018

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Can I print w2 on blank paper?

The options available to users are the ability to print on pre-printed red-ink laser forms and the ability to print on blank paper (SSA approved substitute).

How do I print a w2 from a PDF?

Click the file: W-2 Form for current year you are printing. pdf. A new tab will open and display your W-2. Right-click the W-2 form and select Print, or Save As (to save to your computer)

What is the w2 equivalent in Canada?

Tax filing for Canadians earning U.S. income The W-2 reports income, income tax, Social Security contributions and Medicare tax. It is the equivalent to a Canadian T4 Statement of Remuneration Paid (T4 slip).

How do I print w2 on preprinted forms?

Click Print and your W-2 will go to your printer. To print onto a pre-printed IRS form, select Print on a Pre-Printed IRS Form. Tip: Official IRS copies must be scannable, meaning theyre printed with a special red ink that can be read by Optical Character Recognition (OCR) technology.

Can I print employee W-2 on plain paper?

You can print Forms W-2 on plain 8-1/2 by 11 paper. When you print on plain paper, the employees address is visible through a single-window, standard No. 10 business envelope (4-1/8 by 9-1/2, left-aligned window).

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See more printable w2 form versions

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Got questions?

Can I sign my [KEY] with my phone?

How do you fill out [KEY] on iOS?

Do W-2 forms have to be printed on special paper?

What is a preprinted W-2?

How do I print a pre printed W2 form in Quickbooks?

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Can I print w2 on blank paper?

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What is the w2 equivalent in Canada?

How do I print w2 on preprinted forms?

Can I print employee W-2 on plain paper?

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