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Information To Include in Your Letter Give the basics. Tell your story. Tell the company how you want to resolve the problem. Be reasonable. File your complaint. Your Address. Your City, State, Zip Code. [Your email address, if sending by email] Date.
If you are writing to an elected official, show respect for the position by using the title of the office, and the official's full name. In any other letter, use the familiar term "Dear," the title Mr., Mrs., Ms., Miss, or Dr., and the official's full name.
I wish to complain about ____ (name of product or service, with serial number or account number) that I purchased on ____ (date and location of transaction). I am complaining because ____ (the reason you are dissatisfied). To resolve this problem I would like you to ____ (what you want the business to do).
Don't forget to end your complaint letter with a closing salutation such as "Yours sincerely" or "Sincerely" and to leave sufficient space for your signature (usually three lines). Last, be sure your letter is free from grammar and spelling errors by sending it for proofreading by the professionals at Scribendi.
If writing a letter to the Mayor you should start it with 'Dear Ms Mayor'. When greeting the Mayor it is correct to say something along the lines of 'Good Evening Ms Mayor'.
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People also ask

Tips on Writing to Your Elected Officials Keep it brief: Letters should never be longer than one page, and should be limited to one issue. ... State Who You Are and What You Want Up Front: In the first paragraph, tell your legislators that you are a constituent and identify the issue about which you are writing.
2a. Tips for writing letters to your City Councillor Include your contact information. This indicates to your City Councillor that you are a constituent in their ward. Be concise. Written communication should be no longer than one page. ... Be clear. ... Be personal. ... Be assertive. ... Be professional. ... Follow up. ... Stay organized.
If referring to a Council member, use their title, "Councillor", followed by their last name. there are no further questions, the Mayor will thank you for your comments.
The letter should start with 'Dear Mr Mayor' and end with 'Yours sincerely'. In person, the Mayor should be addressed as 'Mr Mayor' and the Mayoress as 'Madam Mayoress. '
You can simply address them as "Mayor" followed by their last name in most instances. For example: Dear Mayor Barry. Follow your salutation with a comma, double space, and continue with your letter.

letter to council