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The document outlines the requirements for Tennessee employers to report information about newly hired, rehired, or returning employees. Effective October 1, 1997, employers must submit specific employee data within 20 calendar days of hire, with an option to expedite reporting within 5 days. The document provides a form that includes mandatory fields such as employee and employer details, and instructions for submission via various methods.

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Is Tennessee a PEO reporting state?

Each Professional Employer Organization (PEO) which co-employs one (1) or more individuals with a client in Tennessee must complete and file the Report to Determine Status, Application for Employer Number (LB-0441). The PEO will then be assigned an Aggregate State Number.

Do I have to report new hires to the IRS?

Ask each new employee to complete and sign a W-4, Employees Withholding Allowance Certificate. Keep the form on file and send a copy to the IRS only if directed to do so in a written notice. Record each new employees name and SSN. Youre required to report any new employee to a designated state new hire registry.

Do you have to disclose your new employer?

No, you generally do not have to tell your old employer where your new job is unless there is a specific contractual obligation or non-compete agreement that requires you to do so. Its typically a personal decision, and many people choose to keep that information private.

Is new hire reporting mandatory in all states?

California. All employers must report new hires, rehires, and contractors being paid over $600 within 20 days via Form W-4 or state equivalent form.

What new hire paperwork is needed in Tennessee?

A copy of the employees Social Security Card (mandatory) I-9 Immigration Naturalization Form. W-4 Tax Withholding Form. Background Release Form.

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Do you have to report new hires in Tennessee?

Employers must report their newly hired or rehired employees within 20 days of the date they are hired.

How to report new hires in Tennessee?

Visit .TNnewhire.com to register for online reporting. Electronic Reporting: Employers can export their new hire information from their payroll or human resources software into a file that meets our layout specifications.

Get the up-to-date tennessee new hire reporting 2025 now

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Is Tennessee a PEO reporting state?

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Is new hire reporting mandatory in all states?

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