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House rental inspection report template

Rental inspection form 2025

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The document is a Move-In, Initial Inspection, and Move-Out Inspection Form used for rental properties. It outlines the inspection process for various areas of a rental unit, including kitchens, bathrooms, and living spaces, with specific codes to indicate the condition of each item. It also includes information on security deposit regulations under California law and provides space for comments and signatures from residents and owners/agents.

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Click ‘Get Form’ to open the rental inspection form in the editor.
Begin by entering the move-in and move-out dates at the top of the form. This establishes a timeline for your inspection.
Fill in the resident name(s) and rental unit address to identify who is responsible for the property.
Review each section carefully, starting with the kitchen. Use the provided codes (e.g., NEW, CLN, STN) to assess and note any conditions of appliances and fixtures.
Continue through each room listed—living room, bedrooms, bathrooms—ensuring you check all components like walls, floors, light fixtures, and windows. Mark any issues using the appropriate codes.
In the comments section at the end of the form, add any additional notes or observations that may be relevant for future reference.

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Got questions?

We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

How to write a rental inspection form?

Your Residential Rental Inspection Report should contain: The property type. A list of areas to be inspected, both interior and exterior. The inspection date (you can also set this at a later time) The property address. Information about the inspector(s) Information about the tenant(s)

How do I write a letter to a tenant for inspection?

How to write a tenant inspection notice Start with a clear heading: Label the notice clearly as a Tenant Inspection Notice at the top. Include your contact information: List your name, address, phone number, and email. State the purpose of the inspection: Explain why the inspection is necessary.

What is the inspection checklist?

An inspection checklist (sometimes called an inspection sheet) is a structured list of tasks that must be completed during an inspection. It helps ensure compliance with safety regulations, industry standards, or maintenance requirements.

Can apartments go through your stuff during inspection?

Landlords are not allowed to go through a tenants personal belongings such as their dresser, living room furniture, or locked spaces they do not have the key to since its not part of the rental property.

What is an inspection form?

Typically a vehicle inspection form is used by a licensed inspector or mechanic to give an official assessment of the vehicle. However, there are also vehicle inspection forms that can be used by individuals or drivers to ensure the safety of their vehicles.