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The document outlines the Treasurer's Monthly and Annual Report Forms for 4-H Clubs, detailing procedures for tracking income, expenses, and inventory of club assets. It emphasizes the importance of maintaining accurate financial records and provides guidelines for asset disbursement in case a club disbands. The reports are required to be submitted to the County Extension Office by specific deadlines.

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Click ‘Get Form’ to open it in the editor.
Begin by entering the name of your 4-H Club at the top of the form. This identifies your organization for the report.
In section 1, input the balance brought forward from the previous month, ensuring accuracy for financial continuity.
For the INCOME section, list all sources of income on lines 3 through 9. Be thorough to capture every contribution.
Calculate total income by adding lines 3 through 9 and enter this amount on line 10.
Next, calculate your adjusted balance by adding line 1 and line 10, and record it on line 11.
Proceed to the EXPENSES section. Document all expenditures on lines 13 through 19.
Sum up total expenses from lines 13 through 19 and place this figure on line 20.
Finally, determine your balance as of the specified date and enter it on line 21 before signing off with your details at the bottom.

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How to write a report as a treasurer?

Annual Treasurers Report Sections Name of your organization. Dates the report covers. Balance carried forward from last year (starting total) Income for the year. Expenses for the year. Balance at the end of the year to carry forward to next year (ending total) Your name and signature. Date the report was prepared.

How to write a treasurers report for an AGM template?

What To Include in the Treasurers Report at an AGM The starting and end balance of the student group funds. The budget planned for past the year and how the overall income, expenditure and fundraising of this year compares to budget. Income gained from group activity, sponsorship, donorship and any other means.

How do I approve a motion in a board meeting?

How to Give a Treasurers Report at Your Next Meeting The balance at the beginning of the period. The income for the period. The expenses for the period. The balance at the end of the period. Any planned upcoming expenses.

How do you approve a treasurers report at a meeting?

After the chapter has reviewed your treasurers report and verified that it is reconciled with the bank statement, a member moves to accept the treasurers report. The motion is seconded and the club votes on the motion. If the motion is approved, the secretary enters the treasurers report into the minutes.

How to present a treasurers report at a meeting?

Answer: Yes, a governing body of the organization must vote to accept (approve) or not accept (not approve) the final audit reports received from the auditors.

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Do treasurer reports need to be approved?

Roberts Rules of Order says: No action of acceptance by the assembly is requiredor properon a financial report of the treasurer unless it is of sufficient importance, as an annual report, to be referred to auditors.