AUCTION COMMITTEE USE ONLY 2025

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  1. Click ‘Get Form’ to open the AUCTION COMMITTEE USE ONLY document in the editor.
  2. Begin by entering the 'Item #' and 'Package #' in the designated fields. This helps track your submission effectively.
  3. Fill in the 'Date Received' and provide your initials to confirm receipt of the item.
  4. In the 'FAIR MARKET/ESTIMATED VALUE' section, input the estimated value of the item being donated.
  5. Specify whether it is an ITEM or a GIFT CERTIFICATE by checking the appropriate box. If it's a gift certificate, ensure you attach it or provide details for creating one.
  6. Complete the 'DETAILED DESCRIPTION' field with relevant information about the item, ensuring clarity for potential bidders.
  7. If applicable, indicate any restrictions or expiration dates related to your donation in the designated area.
  8. Finally, fill out donor information accurately as it should appear in the catalog, including contact details for arrangements.

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Auction Committee: Gathers auction items, prices items, and strategizes item placement (for silent auctions) or announcement order (for live auctions). Sponsorship Committee: Helps maximize revenue by finding corporate partners to sponsor the event and donate auction items or experiences.
The management committee/board must ensure that the organisation understands and complies with its own governing document, relevant laws, contractual obligations and the requirements of any regulatory bodies.
They announce items, oversee the bidding process and ensure that everything runs smoothly from start to finish. Acting on behalf of the seller, auctioneers represent their interests, striving to secure the best possible price for the goods.
A committees role is primarily advisorytheyre created to provide insight, information, and advice to the board, to help the board make the most well-informed decisions. The committee can recommend actions to the board, but the board is not obligated to follow the committees recommendations.
From a legal standpoint, bidding at auction is typically bindingmeaning that if your bid is accepted, youre expected to follow through with the purchase. Thats why auctions often have clear rules, bidding procedures, and registration requirements to protect both buyers and sellers.

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The basic rules of auctions include that bids must meet the minimum bidding increment, all bids and sales are final, and bidders agree to pay in full at the end of the auction.
A fundraising committee is a standing committee that oversees the planning, development, management, and implementation of the organizations fundraising plan. Its key purpose is to raise funds for a particular cause and to ensure the financial viability and stability of the organization.

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