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Purchasing.byu.edulost-or-missing-receipt-affidavitLost or Missing Receipt Affidavit - Purchasing.byu.edu 2025

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The Missing Receipt Affidavit is a form used by employees to report lost or unavailable receipts after all attempts to obtain a copy have failed. It requires signatures from both the employee and their supervisor and must be submitted with reimbursement requests. The affidavit outlines details of the missing receipt, including the expense amount, payment method, and business purpose. It emphasizes that this affidavit should be used sparingly to avoid revocation of the privilege to declare expenses without receipts.

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Where do I find the missing receipt affidavit in Concur?

When viewing the Expense list in your Expense Report, where one or more Expense items are missing receipts, click the Manage Receipts drop down menu and select Missing Receipt Declaration. The Create Receipt Declaration appears.

How do I get a proof of purchase if I lost my receipt?

You can often obtain a duplicate receipt from the business where you made the purchase. Reach out to them with details like the date of purchase, the transaction amount, and other relevant information. Some companies may issue a copy or verify the transaction for you.

What happens if you lose a receipt for expenses?

Yes, you can claim deductions even without receipts. Alternative records like canceled checks, bank statements, written records, calendar notations, and photographs are acceptable.

Does the IRS require original receipts for expense reports?

IRS receipts requirements arent as stringent as you might imagine. While you do need to keep track of your expenses, you dont need to store physical copies of every receipt as proof of your deductions.

What to do if you lost a receipt for an expense report?

Concur will not approve an expense without a receipt. Concur only allows the employee to complete the Missing Receipt Declaration.

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What is a missing receipt affidavit?

The Missing Receipt Affidavit should be used when the merchant has not provided a receipt or a duplicate receipt cannot be obtained. By using the Affidavit, you are stating that the related expense is in compliance with University Policy and qualifies as a legitimate business expense.

Can you submit an expense without a receipt?

Yes, you can claim deductions if you dont have receipts. For general expenses, youll need an alternative record showing the transaction date, amount, and purpose.

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