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How do you record petty cash in Excel?

The Data sheet includes the following columns: Transaction Date - enter the petty cash transaction date. ... Journal Number - enter a general ledger journal number. ... Voucher Number - if you are using a petty cash or cash float voucher system, the voucher number should be entered in this column.

How do you keep record of petty cash?

How to Keep Track of Petty Cash Step #1 - Purchase a Lock Box. ... Step #2 - Assign Responsibility. ... Step #3 - Store the Petty Cash Box and Set a Limit. ... Step #3 - Deposit Cash into the Petty Fund. ... Step #5 - Create a Transaction Log. ... Step #6 - Track the Petty Cash Fund on the Accounting Records of Your Business.

What is the journal entry for petty cash?

The petty cash journal entry is a debit to the petty cash account and a credit to the cash account. The petty cash custodian refills the petty cash drawer or box, which should now contain the original amount of cash that was designated for the fund. The cashier creates a journal entry to record the petty cash receipts.

Do you need receipts for petty cash?

The petty cash log is one of the most important components of managing petty cash. Any transactions made into or out of petty cash need to be recorded on the petty cash log. It's also important that any money disbursed out of the petty cash fund have a receipt.

How do you use petty cash receipts?

The custodian of petty cash should sign the receipt to indicate that he authorized the funds. However, you should also have the recipient sign the receipt. This makes it easier to follow the paper trail if there is a dispute about the amount dispensed from petty cash or the purpose for which it was used.

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What are the two types of petty cash?

Generally, there are two types of Petty Cash Book: Columnar Petty Cash Book. Imprest Petty Cash Book.

How do you create petty cash?

How do I set up a proper petty cash system? Step 1: Get a lockbox or cash register. ... Step 2: Choose a petty cash custodian. ... Step 3: Set an initial amount, a replenishment threshold, and a withdrawal limit. ... Step 4: Go to an ATM, or write a check to petty cash. ... Step 5: Create a petty cash log.

What is the purpose of petty cash?

The purpose of a Petty Cash Fund is to allow for the reimbursement or purchase of minor, small-dollar (less than $100), unanticipated business expenses, where the use of alternative means is neither feasible nor cost effective.

How is petty cash recorded and reported?

When a petty cash fund is in use, petty cash transactions are still recorded on financial statements. No accounting journal entries are made when purchases are made using petty cash, it's only when the custodian needs more cash\u2014and in exchange for the receipts, receives new funds\u2014that the journal entries are recorded.

What is the format of petty cash book?

A petty cash book does have debit and credit sides, just like a standard cash book. The petty bookkeeper enters all purchases on the debit column of the PCB and remaining all expenditures into the credit column.

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