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W-2s and W-3s can be filed by mail or electronically. However, if you have 250 or more W-2 forms, you must electronically file both forms.
All employers are encouraged to file Forms W-2 electronically. The due date is January 31. For more information on electronic filing, refer to the General Instructions for Forms W-2 and W-3 and to Topic No.
You may file Forms W-2 and W-3 electronically on the SSAs Employer W-2 Filing Instructions and Information web page, which is also accessible at .socialsecurity.gov/employer. You can create fill-in versions of Forms W-2 and W-3 for filing with SSA.
When filing electronically: You must provide a copy of your Forms W-2 to the authorized IRS e-file provider before the provider sends the electronic return to the IRS. You dont need to send your Forms W-2 to the IRS and should keep them in a safe place with a copy of your tax return.
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