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A criminal record, especially one involving fraud, theft, or dishonesty, can lead to denial. Some states allow applicants to appeal or provide evidence of rehabilitation, but others have strict disqualification rules. Many states require applicants to complete mandatory notary training courses and pass an exam.
A notary public is liable for all damages caused by his or her errors, omissions, improper notarizations, or negligence in the performance of a notarial act even if such actions were made inadvertently.
One of the most common mistakes that notaries make is not printing or signing their name exactly as it appears on their notary commission.
A notarized document can become invalid due to clerical errors, missing signatures, or improper notary procedures. Mistakes like failing to verify the signers identity with a government-issued ID, inaccuracies in critical details, or missing signatures can compromise a documents integrity.
Here are the top twelve most common errors made by notaries: Making an Illegible Notary Stamp Impression. Improper Storage of Your Notary Stamp and Journal. Not Determining the Signers Competency and Willingness to Sign. Notarizing for Close Relatives. Failing to Remain Properly Trained.
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While the language varies depending on the type of notarization and the law of the state in which you are commissioned, the main body of a certificate will require you to note the date of the notarization, the name of the signer appearing before you, and your official name as the Notary.

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