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Form 941 is very similar to Form 944, except that its meant for businesses with annual payroll tax liabilities greater than $1,000. Businesses should generally file Form 941 unless the IRS tells you to use Form 944 or if you successfully request to use 944 forms because of your lower liability.
You must file Form 944 if the IRS has notified you to do so, unless you contact the IRS to request, and receive written notice, to file quarterly Form 941 instead. This is true even if your employment taxes for the year will be over $1,000.
Sole proprietors need to file Form 941, Employers Quarterly Federal Tax Return (or Form 944, Employers Annual Federal Tax Return), for the calendar quarter in which they make final wage payments.
Form 944 is designed so the smallest employers (those whose annual liability for social security, Medicare, and withheld federal income taxes is $1,000 or less) will file and pay these taxes only once a year instead of every quarter.
More In Forms and Instructions Form 944 is designed so the smallest employers (those whose annual liability for social security, Medicare, and withheld federal income taxes is $1,000 or less) will file and pay these taxes only once a year instead of every quarter.
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What is Form 944? Form 944 lets small business owners who have a few (or no) full-time employees file and pay their employment taxes yearly, instead of every quarter. Even if you have no employees, you will need to file a return for your business.
Who must file Form 941. Generally, any person or business that pays wages to an employee must file a Form 941 each quarter, and must continue to do so even if there are no employees during some of the quarters.
Form 940 reports the amount of Federal Unemployment Tax (FUTA) an employer must pay. Employers whove paid $1,500 or more to any W-2 employee OR had at least 1 employee for 20 or more weeks of the year must file Form 940.

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