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Annual Reconciliation of Employers Quarterly Return of ... 2025

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The document outlines the Annual Reconciliation process for Employers regarding Occupational License Fees withheld and the Schedule of Employees' Wages. It includes sections for individual and corporate filers to report their quarterly tax payments, employee wages, and occupational taxes withheld. The form requires certification of accuracy under penalty of perjury and provides instructions for electronic filing and contact information for assistance.

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We have answers to the most popular questions from our customers. If you can't find an answer to your question, please contact us.

Why does 941 not match payroll?

Probably the biggest reason is these two reports do not pull from the same tables, easy enough. The 941, how I like to say it calculates on the fly, just like your W-2 does. Where as your Payroll Summary pulls from the UPR30100 Check history table and that is populated at the time the payroll was processed.

Should I use form 941 or 944?

Generally, employers are required to file Forms 941 quarterly. However, some small employers (those whose annual liability for Social Security, Medicare, and withheld federal income taxes is $1,000 or less for the year) may file Form 944 annually instead of Forms 941.

How do I correct a 941 quarterly report?

If you find that you have filed a 941 with errors, you can amend the filing with a Form 941-X. This corrects any errors that may have been overlooked when you originally filed.

When you do your quarterly 941 reconciliation, what are you doing?

In the end, the information on your quarterly 941s must match your submitted Form W-2s. By reconciling your 941 forms with your payroll, you can verify the accuracy of these filings. For best results, reconciliation should be done on a quarterly and a year-end basis.

How do you reconcile quarterly payroll taxes?

11 Steps to Perform Payroll Reconciliation Set Up a Regular Reconciliation Schedule. Gather Payroll Records and Bank Statements. Verify Employee and Payroll Details. Calculate Total Gross Pay for Each Employee. Compare Calculated Total Gross Pay With Total Gross Pay Recorded. Review and Validate Employee Deductions.

What is a 941 employers quarterly federal tax return?

Form 941, Employers Quarterly Federal Tax Return, reports wage withholding to the IRS for income taxes, the employees share of Social Security and Medicare (FICA) taxes, and the employers share of FICA.

How do I reconcile 941 to GL?

For best results, reconciliation should be done on a quarterly and a year-end basis. Quarterly 941 Reconciliation. Step 1: Run a payroll register for the quarter. Step 2: Compare the data on the payroll register with your 941 for the quarterly period. Step 3: Fix discrepancies as soon as you find them.

Annual Reconciliation of Employers Quarterly Return of ... 2025

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