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What documents do you need for a name change?

Use certified copies of marriage and divorce certificates or name change orders as proof to notify these federal and state agencies that you changed your name. Social Security card. Drivers license or state ID card. Tax returns. U.S. passport. Naturalization certificate and certificate of citizenship. Veterans benefits.

Do you need a new i9 if an employee changes their name?

You are not required to update Form I-9 when your employee has a legal name change.

What is proof of name change for job?

Typically, employers have an HR name change form that an employee must complete, as well as submit the proof of identity and name change forms. This commonly includes the new Social Security card, document of name change (i.e. marriage certificate), and tax forms (i.e. Form W-4, Form I-9).

What documentation do you need when an employee changes their name?

U.S. Citizenship and Immigration Services (USCIS) recommends that HR managers record these changes on the Form I-9. In Section 3, which is reserved for reverification and rehiring employees, record the new name and sign the form. You are not required to ask for supporting documents to prove the change.

What is required when an employee changes their name?

When an employee has a name change, employers should address several administrative issues. Prior to updating the employees name in the organizations payroll system, an employer should require the employee to provide a copy of an updated Social Security card with the new name.