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Company vehicle use agreement template

Company vehicle use agreement template 2025

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The document outlines the requirements for employees regarding the use of company vehicles, including the need to maintain detailed records for tax purposes as mandated by the IRS. It includes a series of questions and worksheets to calculate the taxable income resulting from personal use of employer-provided vehicles, detailing methods for determining fringe benefits based on vehicle availability and usage.

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Versions	Form popularity	Fillable & printable
2016	4.8 Satisfied (104 Votes)
2011	4 Satisfied (37 Votes)

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How do I account for employee use of a company vehicle?

Report the value of the personal use of the company vehicle on the employees Form W-2. Include the amounts in Boxes 1, 3, and 5. Also, report the amounts you withheld in Boxes 2, 4, and 6.

What is the $1.50 commuting rule?

Using the Commuting Rule, the value of a vehicle provided to an employee for commuting use is calculated by multiplying each one-way commute by $1.50. This amount is included in the employees wages or reimbursed by the employee.

What is considered business use of a company vehicle?

Business use generally means travel between two business destinations, one of which may include your regular place of business. Typical trips that are deductible include: travel from one job to another. travel from one customer or client to another.

What are the rules for personal use of a company vehicle?

Driving a company vehicle for personal use is a taxable noncash fringe benefit (aka benefit you provide in addition to wages). As a result, you generally must include the value of using the vehicle for personal reasons in the employees income and withhold taxes.

Can I use my LLC vehicle for personal use?

You can if the title is clear in your name without any lien against it. Most likely you will NEVER benefit from the LLC in any way at any time. Legally if the vehicle is a business car, then it cant be used for personal errands like grocery shopping or taking the kids to school.

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Can a company make you use your vehicle for work?

Yes, an employer can legally ask/require an employee to use their own vehicle for their job.

What are the IRS rules for company vehicle use?

Under IRS general rules, all use of a company car is considered personal use unless the employee documents the business use of the car. Personal use of a company vehicle (PUCC) generally results in taxable wages for the employee.

How to write a company vehicle use policy?

The company car policy should include: Criteria determining which employees are eligible for a company car. Specific obligations and behaviors expected from drivers, including reporting accidents and maintenance needs. Consequences and disciplinary actions for violations, such as misuse or unsafe driving practices.

Company vehicle use agreement template 2025

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Got questions?

How do I account for employee use of a company vehicle?

What is the $1.50 commuting rule?

What is considered business use of a company vehicle?

What are the rules for personal use of a company vehicle?

Can I use my LLC vehicle for personal use?

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Can a company make you use your vehicle for work?

What are the IRS rules for company vehicle use?

How to write a company vehicle use policy?

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