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The W-8BEN and W-8BEN-E forms are essential for foreign independent contractors and businesses. They help verify the contractors country of tax residence, enabling them to claim deductions or exemptions from US taxes.
Services Performed Inside the USA: Foreign vendors must submit a US withholding certificate (W-8 series of forms) with an Employer Identification Number (EIN), Individual Taxpayer Identification Number (ITIN) or Social Security Number (SSN) in order to claim an exemption from or reduction in withholding.
Form 1042-S is used to report income paid to or on behalf of a foreign individual. Form 1042-S is prepared by WIU and provided to required recipients. The form has a number of purposes and is mailed to the IRS and the recipient.
The W-8BEN is an Internal Revenue Service (IRS) mandated form to collect correct Nonresident Alien (NRA) taxpayer information for individuals for reporting purposes and to document their status for tax reporting purposes. (The form for entities is the W-8BEN-E.)
All U.S. employers must properly complete Form I-9 for every individual they hire for employment in the United States. This includes citizens and aliens. Both employees and employers (or authorized representatives of the employer) must complete the form.
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Form W-8 BEN-E is used by foreign entities to document their status for purposes of chapter 3 and chapter 4, as well as other code provisions.
Do Non-US Companies Need W-9 and W-8 Forms? Foreign individuals and entities that dont reside in the U.S. dont need to file a W-9 form. The IRS, however, requires you receive a W-8 form from each foreign individual or company you conduct business with. Foreign aliens who are US residents will need to file a W-9.
Who Must Provide Form W-8BEN-E. You must give Form W-8BEN-E to the withholding agent or payer if you are a foreign entity receiving a withholdable payment from a withholding agent, receiving a payment subject to chapter 3 withholding, or if you are an entity maintaining an account with an FFI requesting this form.

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