Letter from Tenant to Landlord about Landlord's failure to make repairs - Ohio 2025

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  1. Click ‘Get Form’ to open it in the editor.
  2. Begin by entering the date at the top of the letter. This is crucial for record-keeping.
  3. Fill in the landlord’s name and address in the designated fields. Ensure accuracy to avoid delivery issues.
  4. In the greeting, address your landlord directly by name, maintaining a professional tone.
  5. Provide your address as the tenant, ensuring that it matches your lease agreement for clarity.
  6. Specify the date you first notified your landlord of the repair issue. This establishes a timeline.
  7. Clearly describe the specific problems that need addressing. Be concise yet detailed to avoid misunderstandings.
  8. Sign and date at the bottom of the letter, confirming your request formally.
  9. Select how you will deliver this notice (personal delivery, certified mail, etc.) and sign accordingly.

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After 30 days, if your landlord still does not make repairs, you can ask the court to order repairs or another resolution. Learn more about how to file a motion to order repairs and what to expect at a rent escrow hearing.
Tenants often ask if they can withhold rent if a landlord does not make repairs. No, you cannot withhold your rent because your landlord doesnt make repairs. In Ohio, you should use the rent escrow process instead. You also generally cannot make the repairs yourself and then deduct the amount from your rent.
Things You Should Know Address your letter to your landlord, date it, and state the purpose of the letter. In the body of your letter, ask for any refundable deposits to be returned to you, and provide the landlord with your new address. Make a copy of your letter and check your contracts delivery clause.
Repairs and Remedy If the landlord does not make the repairs within 30 days, they can either start a rent escrow account with the municipal court or terminate the lease. If they choose escrow, they pay rent to the court each month instead of the landlord.
How to Write a Landlord Complaint Letter Explain the problem as clearly as you can. Be polite and respectful in your letter. Suggest ways to resolve the problem. Do not threaten to report your landlord and your problem to the City Inspector, Yelp!, or the Better Business Bureau, or to sue the landlord.
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Here are some tips for writing an effective letter to your landlord requesting repairs: Be specific about the problem(s). Clearly describe the issue(s) you are experiencing, such as a leaky faucet, broken appliance, or needed maintenance. Provide details on the location, severity, and any safety/health concerns.
California: In California, landlords are generally required to address repairs within 30 days for non-emergency issues. Emergency repairs, such as broken heating systems during cold weather, must be handled immediately​ (TurboTax Support).

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